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Phoebus, Christos Clerides & Associates LLC respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect the personal data of our clients, website visitors/users, and other individuals in accordance with the General Data Protection.
Regulation (GDPR) and the Data Protection Law of Cyprus 125(I)/2018. This Policy describes the types of information we collect, how we use it, and how we protect it. Please read it carefully. If you do not agree, please do not use our Website or services.
1. Data Controller
The data controller responsible for our personal data is:
Phoebus, Christos Clerides & Associates LLC
Address: Corner of Stasinos Ave. & Ayias Elenis 2, Stasinos Court, 1060 P.O.Box 21884, 1514 Nicosia, Cyprus
Telephone: +357 22 753 015
Fax: +357 22 752 085
Email: info@clerideslegal.com
You may contact us at any time regarding your personal data.
2. Scope and Applicability
This Policy applies to information we collect through our Website, emails, and online communications. It does not apply to information collected offline (e.g., in-person meetings, phone calls) or through third-party websites or services, even if linked from our Website. We encourage you to read the privacy policies of any third-party websites you visit.
3. Personal Data We Collect
3.1 Internet & Technical Data
Like many websites, we may collect information about your device, operating system, browser, IP address, and clickstreams, including date and time of access. This may include session and persistent cookies, web beacons, and embedded link tracking.
3.2.Personal Information
To ensure we provide you with the best possible experience, we may collect, store, use and disclose personal information. We do not collect sensitive personal information such as Social Security numbers, precise geolocation, health information, or biometric data, unless explicitly required for a specific service.
3.3 Information of Other Individuals
You may have the opportunity to provide information about other individuals. When doing so, you are solely responsible for obtaining the necessary consents and authorizations from such individuals in accordance with applicable data protection laws. Our Firm is not responsible for any failure of you to obtain these consents.
3.4 Aggregated and De-Identified Data
We may collect and use aggregated or de-identified data, such as statistical or demographic information, for any purpose. While this data be derived from Personal Information, it does not directly reveal your identity. If aggregated or de-identified data is combined with Personal Information in a way that could identify you, it will be treated as Personal Information and used in accordance with this Policy.
3.5 Voluntary Submissions and Free-text Boxes
Some sections of the Website may allow you to provide Personal Information via forms, emails, or free-text boxes, for example when contacting us for further information. When submitting such information, please only provide relevant details, and avoid sharing unnecessary or sensitive information, such as credit card number data, unless is required for the services we provide.
3.6 Website Use and Technical Information
We collaborate with trusted third-party vendors to analyse Website Performance and traffic. This includes tracking page visits, date and time, cookie and pixel interactions, and may involve third-party marketing tracking to measure ad performance.
3.5 Offline Data
This policy applies primarily to data collected via our Website. Data collected offline (e.g., phone calls, in-person meetings) is subject to separate data handling practices.
4. Legal Basis for Processing
We process your personal data based on legal grounds under GDPR, including the performance of a contract to provide legal services you request, compliance with legal obligations, such as record-keeping requirements, legitimate interest for improving our services, internal administration and marketing, and your consent, where obtained for specific purposes (e.g., newsletters)
5. How We Use Your Data
Your personal data may be used for purposes including the provision of legal advice and professional services, communication with clients and visitors regarding our legal services, billing, invoicing and other accounting-related matters, compliance with applicable legal and regulatory obligations, improvement of our Website, legal services, and overall client experience, security, fraud prevention, and emergency response and sending of marketing or informational communications where you have provided your consent.
6. Sharing Personal Data
We may share your data with third-party service providers, such as IT support, cloud storage, and analytics providers, under strict confidentiality and data protection agreements. As well as, with regulatory authorities as required by applicable Law, and with other professionals involved in your legal matter, where necessary and with your consent. We may also share personal data in case of business sale, merger, or reorganization, ensuring continued protection under this Policy. Disclosure may also occur to enforce agreements or prevent emergencies such as serious injury. We do not sell or otherwise disclose any personal data to third parties, for any purpose. Except as described in this Policy, we will not disclose your information to third parties without your notice and consent, except where disclosure is reasonably necessary to comply with applicable laws, regulations, subpoenas, or court orders. Also, to investigate or prevent security threats, fraud, or other malicious activity.
7. Accuracy and Access
We strive to maintain accurate information. You may request access or correction of your personal data by contacting us at info@cleridelegal.com
8.Information of Minors
Our Firm does not intentionally collect or process personal information from anyone under the age of eighteen (18) without the consent of a parent or guardian. This Website and its services are not designed for use by minors, and we do not expect minors to interact with them. We encourage parents and guardians to supervise and implement measures to prevent children from sharing personal information online. If we discover that personal information from a minor under eighteen has been collected without proper consent we will securely delete it from our data record.
9. Artificial Intelligence (AI) and Automated Tools
Our Firm maintains human oversight over all AI-assisted processes and remains fully responsible for compliance with applicable data protection and professional conduct rules. We may use Artificial Intelligence (AI) powers tools and automated technologies to support certain internal function of our law firm, including but not limited to any legal research and analysis, to document review and drafting assistance, and internal knowledge management. Where AI tools process personal data, processing is carried out only for lawful purposes and in accordance with GDPR. Appropriate technical and organisational safeguards are applied, and personal date is not used to train public or third-party AI models, unless explicitly permitted by law or with the consent of the data subject. We do not use AI for automated decision making or profiling that produces legal or similar effects on individuals, within the meaning of the Article 22 of the GDPR. The use of AI tools does not override legal professional privilege or confidentiality obligations. We ensure that any AI service providers are bound by strict confidentiality and data protection agreements.
10. International Data Transfers
Where necessary, personal data may be transferred outside the European Economic Area (EEA). We ensure that appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, the General Data Protection Regulation (GDPR), any law implementing or supplementing the GDPR or the Data Protection Law of Cyprus 125(I)/2018.
11. Data Retention
We retain personal data only for as long as necessary for the purposes described above or as long as required by any law. Retention periods may vary based on data type and purpose.
12. Your Rights
Under the General Data Protection Regulation (GDPR), you have the rights to access your personal data, to rectify inaccurate or incomplete data, to request erasure (the right to be forgotten) and to restrict processing. Also, you have the right to object to processing for marketing or legitimate interests, request data portability or withdraw consent at any time (without affecting lawfulness of prior processing. We do not use any sensitive information to infer characteristics about you, in accordance with the General Data Protection Regulation and the Data Protection Law of Cyprus 125(I)/2018. To exercise these rights, you may submit a complaint to the Cyprus Data Protection Commissioner.
13. Cookies and Website Tracking
Our Website uses cookie and similar technologies to enhance. Cookies may include session vs persistent distinctions, web beacons, embedded link tracking, and third-party marketing cookies.
13.1 What Are Cookies
Cookies are text files containing limited amounts of information that are stored to visitor/user device when you visit a website. Cookies enable a website to recognise visitor/user device and collect information about how the website is accessed and used.
13.2 How We Use Cookies
We use cookies to ensure that there is proper for functioning and security on our Website, analyse website access and usage patterns, improve our Website performance and functionality, remember user preferences, including language settings, and enable certain social media features.
13.3 Categories of Cookies
The Website uses several categories of cookies, including strictly necessary cookies that are essential for the smooth operation and core functionalities such as secure access and page navigation. Also performance and analytics cookies, including third-party services such as Google Analytics, which collect aggregated and anonymised information to help us understand how visitors arrive at and use the Website, which pages are most frequently visited, and how users navigate through browser setting or relevant tools. Also the use of Functionality cookies are used, which allow the Website to remember user choices such as language or regional preferences in order to enhance usability and which may be automatically deleted at the end of a browsing session. And last, marketing cookies, including those placed via services such as Meta Pixel, which may be used to measure the effectiveness of marketing communications and, where applicable, deliver relevant content.
13.4 Consent
Non-essential cookies are used only where visitor or user has provided consent, in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Law of Cyprus 125(I)/2018. Visitor/User may manage on withdraw your consent at any time through the cookie settings available on the website. Visitor/User has the right to complain to the Cyprus Data Protection Authority if there is a believe that any personal information has been collected or used in breach of relevant privacy legislation.
13.5 Managing Cookies
Visitor/User can control and manage cookies by using the cookie settings tool available on the Website (if we have any), or by adjusting your browser settings to block or delete cookies.
14. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. Users are also responsible for safeguarding their credentials; report suspected unauthorized access immediately.
15. Changes to This Policy
We may update this Privacy Policy from time to time. Any updates will be posted on this page with the effective date updated accordingly.
16.Contact
We value your opinions and welcome your feedback. To contact us about this Policy or Personal Information, please contact us by email at info@clerideslegal.com.
